An estimate is a starting point

A calculated rent gap identifies a possible opportunity. It is not a signed agreement or collected income. Before approval, record the baseline, source date, expected change, costs and assumptions. Check whether another action already includes the same benefit.

Make responsibility visible

Approval creates an accountable next step: who owns it, when it is due, what they may do and who reviews the outcome. Execution notes should describe actual work, with drafts and external commitments distinguished. Preserve the baseline when source data changes.

Your practical exercise

Open a renewal opportunity in the sample workspace. Read its evidence, assign a sample owner and approve the next step. Identify what evidence would be needed to record a captured outcome, and explain why a gross annual estimate may differ from the cash collected in the first year.

Illustrative learning calculation

Run rate and cash period

A synthetic annual rent uplift of EUR 24,000 starting halfway through a year implies EUR 12,000 additional rent for that half-year before timing differences and costs. The annual run rate and the in-period result belong in separate fields.

Your action checklist

  • Save the approved baseline.
  • Name the owner and approver.
  • Check overlaps.
  • Record evidence and effective dates.

Check your understanding

Which evidence best supports a captured lease outcome?

Put the learning to work.

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